11 Reasons to Migrate from Google to Office 365

By Farwah Aslam | Microsoft Cloud

Mar 24

The accelerating pace of business and constantly evolving markets is putting every organization to the test. To excel, businesses of all sizes are turning to the cloud for speed and flexibility. Whether you are a small business or a large enterprise, considering a move to the cloud, chances are high that Google and Microsoft are two of the major players you are looking at for collaboration. I am here to tell you how they both work in the real-world conditions so that you can make the right commitment.

Why does this matter to make the right choice for your business? Fast, efficient, and mobile collaboration can be the difference between a thriving, connected business and one struggling to compete in an increasingly connected world. The cloud provider you choose has real implications for the future of your business. Don’t settle without getting the facts first.

1. Better Security:

Office 365 has award-winning security built-in. it is the best on the market. Office 365 has a lot of built-in security features to keep your company’s data safe. What comes included are items like messages encryption, stopping anyone other than the intended recipient from reading the content of your email. There is an advanced threat analytics. There is a machine learning system that helps you to detect and alert of any suspicious activity and it lets you know straight away. You have mobile device management that helps you to secure and manage office employees’ mobile devices to protect your private company information. You can create and manage device security policies, remotely wipe a device and view detailed device reports. And finally comes with data loss prevention, this monitors emails and prevents sensitive information from leaving your business or organization.

2. User friendly:

Most of us has used apps like Word, Excel, and PowerPoint in our career at some point. The interface is easy to use and they can be used by most of the people without external help.

In Office 365, you get a massive list from Outlook, One drive, Word, Excel, Power Point, One Note, Share Point, Yammer, Skype for business, Teams and a bunch more. As Office 365 is cloud based, it’s always easy for collaboration between team members and all of the information will be kept up to date with the cloud keeping you in synced all of the time. With 365, you have the ability to either use their versions of the applications or you can download all of the apps like Word, Excel and so on. And when you work with in any document it will automatically sync with the cloud keeping your information up-to-date and secure. 365 allows installation to up to 5 devices per user which is great because as we know we want to be able to access all of our documents from smartphones, tablets and laptops.


3. Capabilities and Integration: 

Office 365

G Suite

Built for Power

Built for Collaboration

Web & Desktop

Web Only

Accessible via Windows, Mac OS, and all Mobile Platforms

Accessible via Windows, Mac OS, iOS, Android

Both Office 365 and G Suite are available via web however Office 365 does also have all of its desktop options. The original programs that were used to of having on computer, they are also available on web now. The desktop applications are far more powerful, stable and speedy than the online equivalents. If you need to get into the meat and potatoes of those applications, the desktop version of office 365 is going to be far more useful.

Office 365 is available on Windows, mac OS and all mobile platforms including windows phone and no Windows phone is on its way.

4. The big three: Word processing, Spreadsheets and Presentations


Office 365 has been around for a long time in various fashions. We all are very familiar with Microsoft Word which has been around since the beginning of personal computing. It obviously has grown into the other products that we are super familiar with like Power Point, Excel and the rest.

Microsoft Word:

Microsoft word outperforms Google in most of the day-to-day collaboration tasks. Word is very full-featured. It is designed to be the premier word processing software on the market. It has gone through many transitions, with many features added and bugs smoothed out. Recent versions have added a lot of collaborative features.

Word

Docs

Full Featured

Minimalist

Designed for Power

Designed for Collaboration

*Recent versions have added collaborative features

Microsoft Excel:

Same is the case with Excel sheet. Excel is a much more robust and complete offer as if you dug with things like macros or running programs that are more complex directly out of Excel, those computations are not available in Google sheets. Google Sheets is simply a bare-bone spreadsheet interface for keeping track of basic information or doing simple mathematics.

Excel

Sheets

Advanced Formatting and Scripting Options

Chat Window to Discuss Changes and Collaboration in Real-Time

Microsoft PowerPoint Presentation:

One thing that slide does pretty good is that it has native YouTube integration because YouTube is product of Google. But you need to have an internet connection to use those files or presentations. PowerPoint does have the option to use YouTube files. You can also use the local media files and other social media videos like a Facebook or a Twitter video. And you can take all of them offline. PowerPoint has a number of templates; you can go very very deep into formatting. You can create a gorgeous presentation just simply dropping your data in one of the available templates if you are not the type who wants to do that creative stuff on your own.

PowerPoint

Slides

More Robust Media Integration

Native Youtube Integration

More Formatting Options, many Available Templates

Limited but Easy to Use Formatting

5. Better communication:

Skype for business is a product by Microsoft and from my personal experience, I can tell that it is fantastic. The user interface is very clean, simple and very easy to navigate. It is capable of being fully integrated into an enterprise class telephone replacement. It gives you a lot of additional functionality like scheduling meetings, communicating phone calls, or sharing files. It can have 250 participants as compared to Google Hangout where you can have max 25 participants.

6. Portability:

Office 365 can be installed locally as it has traditionally but you can also run online versions of all the Office applications as well. Each user is given access to Office.com using their active directory credentials. From this portal, you can access Mail, contacts, your Calendar, or create and edit documents online for Word, Excel, PowerPoint, and other apps. The Online capability gives you mobility.

7. Licensing:

You get 15 licenses per user. Each user has up to 5 phones, 5 tablets, and 5 PC or Mac installs available. This is intentional to allow access to office applications anytime, anywhere. With one valid Enterprise license you can install Office 365 t work, at home, and on your mobile devices. The user or IT admin can manage these installs and when a license is removed the applications are deactivated on those devices as well.

8. Sharing:

Sharing with other users is a cornerstone of Office 365 online. 365 is great for communication and collaboration within a business no matter what the size. All the apps are designed to allow you to share documents both internally and externally. You can even work on documents live and see other user’s edits in real-time. Just make sure you’re using the online version of that application. And by clicking the share button you can share it with anybody entering their email address. You can either use Office 365 on the web browser or you can use the software on your devices as I mentioned earlier because you can install them up to 5 devices per user making your work really accessible.

9. More Control for Administrators:

IT support for Office 365 is handled through the Admin Center. As an admin you can add and remove users, grant licenses to users, manage groups, handle billing information, submit support tickets directly to Microsoft, manage security settings, view report statistics, check reports on security and compliance, and look at the health dashboard to see how office 365 apps and connectivity is working.

10. Reduced risk:

 Your office 365 environment is hosted in the cloud using Azure. Microsoft handles all data center requirements. Microsoft patches servers automatically thus taking the load away from your IT staff. Active directory is synced from your on-premise servers to Azure and is available even if your on-premise Active Directory is unreachable.

11. Cost effective:

The question left is how much does it cost?

Office 365 has some really good pricing packages starting from $5.00 user/month with annual commitment or $6.00 user/month with monthly commitment. This is best for businesses that need a business email and other business services on PC, Mac or mobile. Desktop versions are not included in this package.

The second package is the Office 365 business package at $8.25 user/month with annual commitment or $10.00 user/month with monthly commitment. This is best for businesses that need office applications plus cloud file storage and sharing on PC, Mac or mobile. No business emails are included in this package.                         

The last one is Office 365 business premium package for $12.50 user/month with annual commitment or $15.00 user/month with monthly commitment. Again, a package for businesses that need a business email, Office applications and other business services on PC, mac and mobile.

1 Year Agreement 

($/User/Month)

1 Month Agreement

($/User/Month)

Office 365 Business Essentials

$5.00

$6.00

Office 365 Business Plan

$8.25

$10.00

Office 365 Business Premium

$12.50

$15.00

Considering the above given facts, I hope now you are ready to make the right commitment.

Contact us for the smooth migration.

About the Author

Farwah Aslam: Your routine healthcare physician and a technology enthusiast.

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